Pharma Business Unit Assistant at София, София-град

Pharma Business Unit Assistant

GI Group is an Italian company, present in 3 continents. It is one of the world’s leading companies providing a full range of HR Services. We offer Temporary, Permanent and Professional Staffing Services, Search & Selection and Executive Search as well as Outsourcing, Training, Outplacement and HR Consultancy. It is our mission to contribute to the evolution of the labor market and to emphasis the personal and social value of work.

For our client, a large pharmaceutical company, we are looking for Pharma Business Unit Assistant

* The position is for a period of 1 year with the possibility for extension.

In this role, you will work closely with different internal departments and external partners, supporting events, projects, documentation, financial administration and day-to-day business activities. This is an excellent opportunity for someone who is diligent, structured, dependable and eager to anticipate needs, solve problems and help the team operate efficiently.

Key Responsibilities

• Coordinate documentation for sponsored activities and projects involving healthcare professionals, healthcare organizations and institutions in Bulgaria and abroad.
• Organize internal and external events, conferences, congresses and training activities, including registrations, travel arrangements, accommodation and event logistics.
• Prepare, process and maintain contracts, approvals, purchase orders, invoices and other supporting documentation.
• Track budgets, payments and expenses, coordinate invoice follow-up and support financial reconciliations in collaboration with Finance and Procurement.
• Communicate with external vendors, agencies, medical journals, advertising partners and other suppliers to ensure the timely delivery of services and materials.
• Support business projects and initiatives by maintaining project plans, Excel trackers, reports and action lists, and following up on deadlines.
• Prepare presentations, meeting materials, reports and summaries for internal stakeholders.

Requirements

• University degree.
• Very good written and spoken English and fluency in the local language.
• Previous experience in administration, project coordination, commercial operations or a similar corporate environment.
• Experience with event organization, vendor coordination, contracts, purchase orders, invoices or budget administration is considered an advantage.
• Good working knowledge of Microsoft Office, particularly Excel, PowerPoint, Word and Outlook.
• Strong communication and coordination skills, with the ability to work effectively with different stakeholders.
• Discretion and a responsible approach when handling confidential information.

What We Offer

• The opportunity to work in an international pharmaceutical business environment.
• A hybrid working model offering flexibility.
• Collaboration with diverse teams and external partners.
• Opportunities to develop your administrative, coordination and project management skills.
• A supportive and professional working environment.

If you are an organized and proactive professional who enjoys coordinating people, processes and projects, we would be happy to hear from you. Send us your updated CV.

All candidates should be treated in full confidentiality. Only short-listed candidates will be contacted.

Gi Group is licensed by MLSP, license N 2348/18.09.2017, indefinite.